Privacy Policy

Privacy Policy

I. Controller of data processing/Data protection officer 

Controller for data processing: 

FEV Europe GmbH 
Neuenhofstraße 181 
52078 Aachen 
Phone: +49 241 5689 0  

Contact: https://www.fev.com/contact-form 

Where individual processing activities are shared with other controllers, please refer to the details of the respective processing for further information. 

If you have any questions regarding the processing of your personal data, this information or the assertion of your rights as a data subject, please contact our data protection coordinator:  

Name: Sabine Drexler 
Phone: +49 241 5689-4057 
E-Mail: Drexler_s@fev.com 

You can contact our data protection officer as follows: 

Scheja und Partner Rechtsanwälte mbH 
Mr. Jens-Martin Heidemann 
Adenauerallee 136 
53113 Bonn  
Phone: +49 228-227 226 0 

https://www.scheja-partner.de/kontakt/kontakt.html
www.scheja-partner.de  

IIGeneral information on data processing 

  1. Scope of processing 

In principle we collect and use your personal data only to the extent necessary to provide a functioning platform, in the context of registration for events or for the fulfilment of a contract or if you have given your consent.  

  1. Legal basis of the processing of personal data 

When processing personal data which is necessary for the performance of a contract with the data subject, Article 6 para. 1 letter b GDPR serves as the legal basis. This also applies to processing operations which are necessary to carry out pre-contractual measures. 

If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interests, Article 6 para. 1 letter f GDPR serves as the legal basis for the processing.   

In some cases, we process your personal data based on your consent according to Article 6 para. 1 letter a GDPR.  

  1. Data deletion and storage duration 

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been intended by the European or national legislator in EU ordinances, laws or other regulations to which the Controller is subject. After expiration of the storage obligations the data will be blocked or deleted unless there is still a requirement to store the data f to conclude or fulfil a contract. 

  1. Recipient of the collected data/ data transfer 

Internal recipients: Only those persons have access to your personal data who need that in order to achieve the purposes mentioned in no. III.  

External recipients: We will only pass your personal data on to external recipients if this is necessary for the fulfilment of the purposes mentioned in section III, if another legal permission/obligation exists or if you have given your consent.  

External recipients can be: 

a)  Processor 

External service providers that we use to provide services, for example in areas of our technical infrastructure. These processors are carefully selected by us and regularly checked to ensure that the legal requirements of data protection law are also complied with by these service providers.  

These service providers may use the data we provide solely for the purposes specified by us. 

b)  Public bodies 

Authorities and state institutions, such as tax authorities, to which we must transfer personal data for legally binding reasons. 

c)  Attendees 

In case you haven’t objected, your name, academic title and company name will be part of the attendee list, that is handed out to other attendees of the same event. Further data will not be shared on the attendee list. In case online-events are recorded and you have given your consent those recording will also be shared with other attendees. Public sharing of those recordings via YouT-tube or Vvimeo will only take place if you have given your consent.  

d)  Other recipients 

Under certain circumstances, other bodies may also have access to your personal data within the framework of data protection requirements. In this respect the confidentiality required by law is guaranteed. 

III.  Purposes of data processing  

In the following we will give you an overview of the purposes and legal bases for the processing of your personal data.

1.  Data processing when using our website 

Provision of the website and log files 

We process your personal data to the extent necessary for the operation of our website (Article 6 para. 1 letter f GDPR). When you use our website, we store certain protocol information (e.g. time of day, ip-address) in a file (logfiles). The purposes pursued here include: 

  • the guarantee of data security;  
  • ensuring data availability; 
  • the elimination of errors and faults; 
  • the prevention of criminal offences and misuse of our products and services; 

We also process your personal data to safeguard our legitimate interests or legitimate interests of third parties (in accordance with Article 6 para. 1 letter f GDPR), such as: 

  • the provision of the event platform

You have the right to object to this processing as described under IV. In any case, we only store your personal data as long as this is necessary for the fulfilment of the purposes described above. When collecting data for the provision of the website, this is the case when the respective session has ended. 

Use of cookies 

Our website uses cookies. These are small text files that are stored in the user’s Internet browser when a website is accessed. Each cookie contains a characteristic string that enables the browser to be uniquely identified when the website is accessed again.  

As a user, you have full control over the use of cookies and can deactivate or restrict the storage of cookies by adjusting the settings of your Internet browser. Already stored cookies can be deleted at any time, which can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent. 

On the one hand we use so-called “session cookies”. These are automatically deleted when your browser session ends. 

In addition, we also use long-term cookies, which are primarily used to provide you settings on a permanent basis. This enables us to adapt our website individually to your wishes. 

The following data is stored in the cookies and transmitted to us:  

  • Log-in-information  
  • Cookie-ID 

Long-term cookies are deleted immediately after they are no longer required to achieve the specified purposes. The aforementioned purposes also include our legitimate interest in data processing in accordance with Article 6 para. 1 letter f GDPR. 

2.  Data processing for the organization of the event  

If you take part in one of the events offered on our website, we will process your personal data to the extent necessary for registration, organization and realization of the event and, if applicable, its follow-up (Article 6 para. 1 letter b GDPR). Furthermore, the processing of your personal data is necessary to safeguard our legitimate interests listed below (Article 6 para. 1 letter f GDPR). Our legitimate interests are in particular 

  • Security and control queries 
  • Creation and sharing of participant lists 
  • Implementation and evaluation of the event 
  • Improvement of offers and events  
  • Dispatch of further information about similar events, as long as you have not objected to this. 

Depending on the purpose, the following categories of data are processed: 

  • First and last name, title if applicable 
  • Company 
  • Job title 
  • Department 
  • E-Mail address  
  • Phone number 
  • Address 
  • Ticket number 
  • Barcode 
  • Category of the event 
  • Status Registration date 
  • Food request
  • Date of payment 
  • If applicable, reason for and date of withdrawal 

In addition, for some projects the speaker will be asked to voluntarily provide the following additional data:  

  • Photo 
  • Video recording of the presentation 

If you have signed up for one of our events via XING-Events.com using our registration form, the afore mentioned data will be transmitted to us by XING Events GmbH, Sandstr. 33, 80335 Munich. 

If you have logged in for one of our events via webinarjam.com using login link, the afore mentioned data will be transmitted to us by Genesis Digital LLC, 7660 Fay Ave #H184, La Jolla, CA 92037. 

You have the right to object to the processing of your personal data in order to protect our legitimate interests, as described under IV. 

Otherwise, we will only store your personal data for as long as is necessary to fulfill the purposes described above. 

3.  Data processing when using the contact form and e-mail contact 

If you contact us using the contact form integrated on our website, the data entered in the input mask will be transmitted to us and stored. This involves the following information:  

  • Selected department 
  • Form of address  
  • Name 
  • Company 
  • Position 
  • Country 
  • Phone number 
  • E-mail-address 
  • Catering preferrences 
  • Message 

At the time the message is sent, the following data is also stored: 

  • IP-address of the user 
  • Date and time of registration 

Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data will be used exclusively for the purpose of conducting the conversation.  

The processing of the personal data from the input mask serves only to process the establishment of contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.  

The legal basis for the processing of data transmitted to us in the course of contacting us is Article 6 Par. 1 letter f GDPR. If the purpose of the contact is the conclusion of a contract, the legal basis for the processing is Article 6 para. 1 letter b GDPR.  

The data will be deleted as soon as they are no longer necessary for the purpose of their processing. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been clarified.   

If the user contacts us via contact form or e-mail, he can object to the storage of his personal data at any time in accordance with the conditions described under IV. In such a case, the conversation cannot be continued and all personal data stored during the contact will be deleted. 

  1. Data processing while recording of Online-Eventstaking photographs during on-Site Events  

Sometimes the online events are recorded. These recording are shared with other attendees in order to provide the contents afterwards. In some cases, the recordings will be published our website (Fev-live.com) or on our social media accounts (YouTube, Vimeo, LinkedIn, Facbook, Twitter, Instagram). You will be informed about the specific purpose of the processing of our personal data before the event starts. In these cases, your personal data will be processed solely based on your consent. The legal basis of those processing is Article 6 Par. 1 letter a GDPR.  

If you participate in on-site events, it is possible that we will take photographs or video recordings. These will be published on conference flyers, our website (fev-live.com , fev.com), our social media accounts (YouTube, Vimeo, LinkedIn, Facbook, Twitter, Instagram) and/or emails to potential clientele of participants.  In these cases, too, you will be specifically informed on site about the processing of your personal data. This processing will only take place based on your consent. The legal basis of those processing is Article 6 Par. 1 letter a GDPR.  

  1. Data Processing due to Online  Social MediaMedia Plug-ins Registration forms or Survey Tools 

On our website we use the following social media plug-ins . The processing of personal data is based on your consent, Article 6 Par. 1 letter a GDPR. 

5.1. YouTube

Purpose of processing: The use of YouTube plug-ins on FEV’s websites requires your consent to the use of the platform’s cookies and Google’s privacy policy that can be found at: https://policies.google.com/privacy?hl=en  

Processed personal data may include: Names of apps, browsers, and devices you use to access Google services, unique identifiers, browser type and settings, device type and settings, operating system, mobile network information including carrier name and phone number, and application version number, information about the interaction of your apps, browsers, and devices, including IP address, crash reports, system activity, and the date, time, and referrer URL of your request.  

Information about your activity in our services: Terms you search for, Videos you watch, Views and interactions with content and ads, Voice and audio information when you use audio features, Purchase activity, People with whom you communicate or share content, Activity on third-party sites and apps that use our services, Chrome browsing history you’ve synced with your Google Account. 

5.2. Slido 

The use of Slido plug-ins on FEV’s websites requires your consent to the use of the platform’s cookies and to Slido’s privacy policy that can be found at: https://www.sli.do/terms#privacy-policy and at https://www.sli.do/cookie-policy  

Purpose of processing: as reasonably necessary to provide, maintain, improve the Services according to the Terms incl. Privacy Policy (incl. preventing or addressing Service, security or integrity, support or technical issues); as otherwise expressly permitted by Customer; as reasonably necessary to protect from harm or illegal activities or to respond to an emergency which Slido believes in good faith requires Slido to disclose Customer Data to assist in preventing a death or serious bodily injury; and to comply with applicable law, law enforcement or to exercise or defend legal claims. 

Processed personal data: content data (of questions, polls, ideas and any other event content which users submit via the service in their sole discretion), the event name, date, user profile data (e.g. name, email ) address data of people reaching out to Slido, Voice (such as recordings of support or user research calls), Technical data (Data collected automatically when you use Slido’s Services, such as device data, log data, location information, cookies: Essential, analytical and advertising cookies.) 

5.3. Vimeo 

The use of Vimeo plug-ins on FEV’s websites requires your consent to the use of the platform’s cookies and to Vimeo’s privacy policy that can be found at: https://vimeo.com/privacy  

Processed personal data may include: IP address, technical information about the device (e.g., browser type, operating system, basic device information), the visited web page or entered search query and activities (using cookies and similar technologies). 

Purpose of processing: Identification and authentication, operating their services, improving their services, customizing/personalizing the experience (this may include remembering preferences for language or volume or displaying videos that you might enjoy, based upon your viewing choices), marketing and advertising, exercising our rights, legal compliance, protecting your information (where appropriate, they may anonymize, backup, and delete certain data) 

5.4. Xing-Events  

The use of Xing Events plug-ins on FEV’s websites requires your consent to the use of the platform’s cookies and to NEW Works SE’s privacy policy that can be found at: https://privacy.xing.com/en/privacy-policy 

Processed personal data: Login details (e.g. username, email address and password), Profile information (e.g. job title, company name, industry, educational background, contact options, photo), Messages, group posts, event participation, billing details 

Purpose of processing: To fulfill contractual obligations towards the users, to preserve New Work SE’s justifiable interests, to tailor New Work SE’s products and services to the needs of users, to show you recommendations, e.g. for jobs, events, groups or contacts, and to suggest you as a valuable business contact, for third-party advertising tailored to your needs and interests. 

  1. Data processing due to profiling  

IV. Rights of the data subject 

If your personal data is processed, you are a data subject within the meaning of the GDPR and you are entitled to the following rights against the Controller: 

AccessYou have the right to obtain information on the data processed concerning you. 

RectificationYou can request the correction of incorrect data concerning your person. In addition, you can request the completion of incomplete data. 

ErasureIn certain cases, you can request the erasure of your personal data. 

Restriction of processingIn certain cases, you may request that the processing of your data be restricted. 

Data portabilityIf you have provided data on the basis of a contract or consent, you can demand that the data you have provided is in a structured, common and machine-readable format or that it is transferred to another controller. 

Right to object 

Right to object  and automated individual decision-making          

You have the right to object at any time, for reasons arising from your particular situation, to the processing of your personal data on the basis of Article 6 para. 1 sentence 1 letter f GDPR. Your personal data will then no longer be processed for these purposes, unless compelling reasons worthy of protection can be demonstrated which outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims. 

Right to object to the processing of data for direct marketing           

In individual cases, your data will be processed for direct marketing purposes. You have the right to object at any time to the processing of your personal data for the purpose of such advertising. This also applies to profiling, insofar as it is related to such direct marketing. If you object to processing for the purposes of direct marketing, your personal data will no longer be processed for those purposes. 

Withdrawal of consent: If you have given your consent to the processing of your data, you can withdraw it at any time with effect for the future. The lawfulness of the processing of your data until your withdrawal remains unaffected.  

Assertion of your rights: To exercise the aforementioned rights, please contact us by Sabine Drexler, Phone: +49 241 5689-4057, E-Mail: Drexler_s@fev.com or by post at the address indicates in no. I above. Please make sure that we can clearly identify you. 

Right to complain to the supervisory authorityYou have the right to lodge a complaint with a data protection supervisory authority, in particular in the Member State of your habitual residence, employment or the place of the alleged breach, if you consider that the processing of personal data concerning you is unlawful.